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Proper Cleaning Frequencies

Optimize your commercial cleaning budget with proper cleaning frequencies

Does your business really need all the cleaning services that you’re paying for? We find that many facility & office managers pay a commercial cleaning service to complete daily tasks more frequent that necessary. To control costs, we encourage you to collaborate with your janitorial service provider to identify services that can be performed at a reduced frequency. With 30 years’ experience, we see this has been the norm in the industry.

Assessing Cleaning Frequencies

To have a good understanding of how often something needs cleaning, you must first have a good understanding of the facility. This means knowing the:

  • • Quality and cleanliness levels expected
  • • Square footage of the buildings and the spaces within it
  • • Types of light fixtures used throughout the building
  • • Flooring types
  • • The purpose of each space
  • • Changes the building underwent over the years (e.g., building additions or installing carpets over tile floors)

A facility manager will have an understanding of the level of cleanliness expected, which determines the cleaning frequency for janitorial services. It is important to account for impression areas (e.g., entryways) and high-traffic areas (e.g., restrooms) as they require a higher cleaning frequency. If you are not sure how to analyze this, an expert from our team is happy to help.

To make commercial cleaning expenses more budget-friendly, familiarize yourself with the current janitorial services performed and their frequency, making sure to understand the differences. Prioritize your current services and determine the services that could happen at a lower frequency. For instance, if the tile floors are mopped daily, you could save money by having them swept daily and mopped weekly.

Team Effort

Could your employees be the key to cost savings? Identify tasks that employees can complete without interfering with their work productivity as a way to cut costs. Such tasks could include:

  • • Emptying their own garbage and recycle bins into common trash and recycling receptacle areas
  • • Centralizing trash/recycling stations in your facility to promote employee use
  • • Do not allow employees to eat at desk or put food waist in desk trash containers
  • • Responsible for maintaining cleanness of own desk/workstation
  • • Washing the dishes they use in a break room
  • • Disposing of old food in the refrigerator
  • • Cleaning whiteboards

When clients tell us that they’d like to save money on cleaning costs, we often recommend that they cut back on daily tasks that are completed too frequently. For example, if a cleaning task costs $10 a day, and your business operates 260 days per year, you’ll save $2,600.

Your cleaning company may already perform several small daily tasks that your employees could easily do without sacrificing productivity, including:

  • • Emptying trash and recycling bins
  • • Dusting and cleaning workspaces
  • • Washing dishes in the break room
  • • Cleaning whiteboards

Your cleaning service may also perform daily tasks that don’t need to be completed as often, such as:

  • • Vacuuming low-traffic areas
  • • Mopping
  • • Emptying trash bins that aren’t completely full

When you work with an integrated cleaning service, the experts will help you answer tough questions to determine how to save money:

  • • What cleaning and maintenance services do you use? Are they necessary?
  • • What cleaning and maintenance tasks must be completed daily, weekly, monthly, quarterly, etc.?
  • • Are there cleaning and maintenance tasks that could be performed at a lower frequency?
  • • Is there a more efficient way to complete cleaning and maintenance tasks?

Example Cleaning Frequencies

The frequency in which your building needs cleaning depends on its size, the number of occupants, industry standards, activities that occur within the facility and more. A health care office, for example, requires detailed sanitation and cleaning daily, while a small insurance office might only need cleaning services once a week.


  • • Daily
    • Disinfect toilets, urinals, sinks, soap dispensers, countertops and door handles
    • Spot clean partitions
    • Empty trash cans
    • Clean mirrors
    • Sweep and mop floors
  • • Weekly
    • Dust surfaces
    • Disinfect walls

Classrooms, Computer and Teaching Labs, Conference Rooms and Library

  • • Daily
    • Empty trash cans and pencil sharpeners
    • Straighten chairs and desks
    • Clean chalkboards and whiteboards
    • Spot vacuum
    • Dust mop hard surfaces
  • • Weekly
    • Mop hard surfaces
    • Dust
    • Vacuum carpets
  • • As needed
    • Clean desks
    • Dust blinds
  • • Annually or as needed
    • Refinish floors
    • Shampoo carpets

Public Spaces and Offices

  • • Daily
    • Dust mop floors
    • Vacuum carpets
    • Empty trash
    • Clean windows
    • Disinfect door handles
  • • Weekly
    • Mop floors
    • Dust
  • • Annually or as needed
    • Shampoo carpets
    • Refinish floors

Smart business owners and building managers are proactive about an organization’s cleaning budget. With the Oregon minimum wage increase, budgets may seem tighter. Our goal is to help you be smarter with your budget, so a building has the level of cleanliness that you desire without sacrificing the quality. Get in touch with CLEANSOLUTION Services today to design a plan that makes your business shine.

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