1. Decide on how much office cleaning service is actually needed, then plan out a budget.
Remember, even though you are paying for the commercial janitorial service lots of valuable time and energy will be saved that can be dedicate to your business mission. You don’t have to use your human resources to find and train new cleaning employees only to fire them if they do not work out.
Keep other underlying business needs in mind during your search for an office cleaning service partner. Do you need the janitorial service staff to clean only after office hours? Do you want only eco friendly products used? Do you care whether the janitorial service provider is licensed and bonded? Do you care whether the company has a quality assurance program?
2. Decide on the frequency of office cleaning necessary.
You may want cleaning staff once a week or several times a day. And what service will the cleaning staff do. This typically includes taking out trash, vacuuming, dusting, sweeping and wiping down counters.
3. Get a list of company referrals from business associates and friends.
If you can’t find any recommendations the internet will help with a basic internet search. You can also try directories such as yellowpages.com and citysearch.com. There are also service review websites such as yelp.com and Yahoo Business, but most cleaning business listings have very few reviews.
4. Find a company that specializes in office cleaning.
They are experienced in routine cleaning maintenance and emergency situations such as spills on carpets. They also have the supplies and equipment necessary to do the job right.
The company should have staff with experience. A good company will have regular training for their employees on best cleaning practices and safety. Ask the company during your interview of their training process. Depending on your business, you may want a cleaning service the wears a uniform for professionalism in your office.
You can investigate the background of janitorial services. Ask for any references of current or former businesses. At least check if they have any testimonials on their website and other online review sites. You may also check with the local branch of the Better Business Bureau to see if there are any complaints. If they have been in business for many years this usually means they have a good reputation and are qualified. The employee turnover rate in the janitorial service industry is high and most cleaning service companies don’t last over 5 years.
Make sure the company that you hire is the proper business licenses and adequate business insurance. If the company is not adequately insured you can be held legally liable for any workplace accidents or property damage.
You should have one point of contact at the cleaning company to address all your needs. It is important to have a clear line of communication should an emergency arise.
5. Consider a company that uses green cleaning products and eco friendly practices.
Not only will it reduce non-green waste, it will also lead to a healthier non-chemical environment for you and your employees.
One more tip: consider a privately owned office cleaning service provider and not a franchise janitorial service provider. They cost less and pay their employees more, motivating them to work harder.
Once you have a company the fulfills all your needs, get a written estimate. You should check at least three different companies. Do not go primarily with the lowest offer. There are variations in experience, references, level of professionalism, and your comfort level with the janitorial cleaning service provider.
If you need office cleaning or commercial cleaning in the Portland, Oregon metro area or Virginia/Washington D.C. contact us to learn more about how we can work together.