When hiring janitorial services in Oregon, any business or organization—whether you’re a property manager, office manager, or facility coordinator—must understand state regulations to avoid costly liabilities. The Oregon Bureau of Labor & Industries (BOLI) provides guidance through the Property Service Contractor (PSC) Handbook and License Application Packet, helping you navigate legal requirements and protect your operation.
Why Compliance Matters
- Joint Liability: If your chosen janitorial contractor violates Oregon wage or labor laws, your business may be held jointly responsible for unpaid wages, damages, and penalties.
- Financial & Legal Risks: Non-compliance can lead to fines, lawsuits, and reputation damage that affect your bottom line and stakeholder trust.
5 Steps to Reduce Liability
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Verify PSC Registration:
Confirm that the janitorial contractor is registered as a Property Service Contractor with BOLI. Request their license details and verify them through BOLI’s official website. -
Check Wage & Hour Compliance:
Ensure the contractor adheres to Oregon’s wage laws, including minimum wage and overtime regulations. Ask how they track employee hours and verify their payroll practices. -
Confirm Insurance & Workers’ Compensation:
Require proof of general liability and workers’ compensation insurance. Without this coverage, you risk bearing the cost if someone is injured on your premises. -
Maintain Comprehensive Records:
Keep copies of the contractor’s PSC license, insurance certificates, and relevant records. Organized documentation demonstrates due diligence and can help protect your organization if disputes arise. -
Conduct Regular Compliance Reviews:
Licenses expire, laws evolve, and staff change. Periodically re-check that your contractor remains in good standing and update your contracts or policies to reflect any regulatory shifts.
Final Takeaway
No matter the size or type of your organization, staying informed and proactive is key to avoiding liability when hiring janitorial services. By leveraging BOLI’s resources, verifying contractor compliance, and maintaining thorough records, you safeguard your business from legal challenges and uphold your professional reputation.
